OmniPost, the complete track and trace solution for the mailroom

OmniPost is a complete web-based barcode mail tracking system for all incoming and internal mail.

The OmniPost solution is a post room system designed to provide accurate real-time proof of receipt and proof of delivery for virtually any item type being delivered to and from your mailroom (internal track and trace). The process substantially increases the speed and accuracy of inbound package management, as a web-based system it is accessible and intuitive to use.

Benefits of using mailroom management software

OmniPost has two core elements; the PC web-hosted application and OmniPost mobile app which is installable on any Android or iOS phone, tablet, or PDA/Scanner. OmniPost mobile application goes into the hands of the porters and the delivery teams, whether using dedicated mobile computer hardware from leading manufacturers such as Honeywell, Datalogic, Zebra or HandHeld or using new or existing smartphones or tablets, the user experience is slick, efficient and can be configured to meet the precise client needs.

The web-based PC application can be as simple or as comprehensive as suits the requirement; the configuration is in the hands if the Admin user, so no reliance on ExPD to make changes. The functions of the system include Goods In, Goods Transfers, Inspections, Postman/Allocation, Deliveries, item collections and Goods Out.

Using a digital mailroom solution will provide visibility of incoming mail, and an audit trail of every item booked in, its journey, and a final signature to confirm delivery.  Numerous email alerts and reports are integral and configurable within the system.

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OmniPost is GDPR compliant and has built in functionality to manage and control personal data. The functions include auto GDPR notification attached to emails,  recipients can request info and the mailroom can delete all data on request.

 

OmniPost is a simple and efficient way to control internal mail tracking

The system is accurate and intuitive to use, mimicking existing manual post room system processes in a digital world. More than 80 companies in the UK use the OmniPost internal mail tracking system; all have improved accuracy and efficiency, these users firmly believe OmniPost is the perfect mail room tracking solution. You can read more about our clients’ experiences here. ExPD offers a comprehensive service including on-site consultancy, technical support, training, and maintenance.


EASY TO USE MOBILE APP

The OmniPost mobile app is available for both Android and Apple iOS. Offering a simple and effective handheld delivery tracking tool. Synchronise delivered consignments over WIFI, updating the Web Front End instantly.

mailroom tracking software

DELIVER RECEIVED MAIL

Items arrive at the mailroom, (by courier, post, staff, hand delivery, etc). The item is logged into the system (date and time stamped), the courier and service level is recorded, any special remarks noted (eg damaged box) etc.

mailroom tracking software

RECORD POST TRANSFERS

Not all items which arrive in the mailroom are ready to be delivered immediately to a recipient. By using the Transfer option, items can be scanned together with scanning (as configured) the transfer location, thereby recording the new location of the item(s).

mailroom tracking software

PHOTOGRAPH DAMAGED POST

Identifying an item as damaged is an essential part of the post room system. If an item is received (from the courier or internal collection) in a damaged state, you can notify through Omnipost post room system. Do the mail room really want to refuse it?. Equally, do the post room want to accept it and then be liable for any potential damage?.




WHAT OUR CUSTOMERS THINK

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“We have been delighted with both the system and service provided by ExPD. The system is easy to use and the efficiencies have been vastly improved since OmniPost was installed.”

UNIVERSITY OF BIRMINGHAM

“Following the installation and deployment of OmniPost, Net-a-Porter were using the system live the next day – the ease of use and its intuitiveness is most impressive.”

NET-A-PORTER

“We provide the FM service to some very high profile organisations. The need to track and trace receipt and delivery of mail is very important.  OmniPost has proved to be the perfect solution.”

JONES LANG LASALLE




A SIMPLE, POWERFUL PROCESS

Functionality is not compromised to obtain ease of use. The system is feature rich and extremely intuitive to use. Omnipost follows the same processes as a mailroom tracking system would use but without clipboards, pens, forms, etc.

All data pertaining to the incoming item is entered through the web interface.

Allocate recipient from list filtered by dept, tenant, faculty etc.

Unique barcode, damage photos, multiple items on same consignment.

Enter Sender, Courier, Service Level.

Automatic email notifies recipient of item arrival.

OmniPost, mail room tracking system


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Mobile barcode scanners are used to record delivery of items to recipient.

Scan location barcode (desk, office, floor, person).

Scan items for delivery at location point.

Collect recipient name and signature with ‘Sign on Screen’.



Scanner updates web database with proof of delivery etc.

The status of items changes from outstanding to delivered

Proof of delivery report becomes available

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OMNIPOST, CASE STUDIES

Three Ireland: Mailroom Tracking Case Study

Three Ireland: Mailroom Tracking Case Study

Background Three is Ireland’s second largest mobile operator, with 35% market share and two million customers (as of March 2017). …

OmniPost Mail Tracking Software: White City Places Case Study

OmniPost Mail Tracking Software: White City Places Case Study

White City Place is a new creative campus in White City, made up of the MediaWorks and The Westworks. White …

OmniPost Internal Mail Tracking Case Study: John Lewis

OmniPost Internal Mail Tracking Case Study: John Lewis

Background: John Lewis Plc is one of the UK’s leading retailers, and a hugely recognisable brand, with over 35 department …

OmniPost Internal Mail Tracking Case Study: Camden Borough Council

OmniPost Internal Mail Tracking Case Study: Camden Borough Council

Background: Camden Borough Council were one of the early adopters of OmniPost, installing the system in the summer of 2011. Immediately …

OmniPost Internal Mail Tracking Case Study: Stowe School

OmniPost Internal Mail Tracking Case Study: Stowe School

Background: Stowe School was founded in 1923 and opened with 99 pupils, by 1935 the school had 500 pupils. Stowe …

OmniPost Internal Mail Tracking Case Study: Fettes College

OmniPost Internal Mail Tracking Case Study: Fettes College

Background: Fettes College, founded in 1870 is one of the UK’s pre-eminent co-educational boarding schools. There are approximately 560 pupils …

OmniPost helping Accountancy firms deal with the daily deluge and movement of internal mail.

OmniPost helping Accountancy firms deal with the daily deluge and movement of internal mail.

Accountants have traditionally been highly dependent on paper and are becoming increasingly aware of the high costs of managing paper …

Universities Campus Student Mailroom Tracking Solutions

Universities Campus Student Mailroom Tracking Solutions

Go from a paper based mailroom to the latest digital enabled mailroom. Does your campus mailroom look like a bomb …

OmniPost Case Study – University of Leeds Mail and Parcel Tracking Solution

OmniPost Case Study – University of Leeds Mail and Parcel Tracking Solution

Background: The University of Leeds was founded in 1904. Its origins go back to 1831 as the Leeds School of …




HARDWARE

Mobile Devices for Scanning Barcodes

Zebra ET50 / ET55 Tablet Computers

Zebra ET50 / ET55 Tablet Computers

The ET50 is engineered from the inside out to handle all day everyday business use. Whether your workers drop it …

Datalogic Memor 10 Rugged Android PDA

Datalogic Memor 10 Rugged Android PDA

Memor™ 10 is Datalogic’s first device in a new family of rugged Android PDA devices, offering a slim and compact …

Handheld Nautiz X2 Rugged Mobile Computer

Handheld Nautiz X2 Rugged Mobile Computer

The Nautiz X2 is the ideal handheld for today’s mobile workforce. With enterprise-level capabilities, it can handle all your tasks …

Zebra TC25 Rugged Smartphone

Zebra TC25 Rugged Smartphone

Save time and money, increase sales and boost profitability with the TC25 – the rugged smartphone for small business. Get the power …




Post Room Barcode Scanners

Datalogic Gryphon GD4500 Barcode Scanner

Datalogic Gryphon GD4500 Barcode Scanner

The Gryphon I GD4500 scanner is significantly lighter than its predecessor and is slightly smaller so that it makes operations …

Honeywell Voyager 1452g Barcode Scanner

Honeywell Voyager 1452g Barcode Scanner

The Voyager 1452g scanner provides wireless omnidirectional reading of linear barcodes, with the ability to affordably upgrade to PDF and …

Zebra Symbol DS4308 Barcode Scanner

Zebra Symbol DS4308 Barcode Scanner

The DS4308 is a feature-rich next generation 2-D imager that resets the bar for scanning performance, scanning range, versatility and …


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