OmniPost, the complete track and trace solution for the mailroom

OmniPost is a complete web-based barcode mail tracking system for all incoming and internal mail.

The OmniPost solution is a post room system designed to provide accurate real-time proof of receipt and proof of delivery for virtually any item type being delivered to and from your mailroom (internal track and trace). The process substantially increases the speed and accuracy of inbound package management, as a web-based system it is accessible and intuitive to use.

Benefits of using mailroom management software

OmniPost has two core elements; the PC web-hosted application and OmniPost mobile app which is installable on any Android or iOS phone, tablet, or PDA/Scanner. OmniPost mobile application goes into the hands of the porters and the delivery teams, whether using dedicated mobile computer hardware from leading manufacturers such as Honeywell, Datalogic, Zebra or HandHeld or using new or existing smartphones or tablets, the user experience is slick, efficient and can be configured to meet the precise client needs.

The web-based PC application can be as simple or as comprehensive as suits the requirement; the configuration is in the hands if the Admin user, so no reliance on ExPD to make changes. The functions of the system include Goods In, Goods Transfers, Inspections, Postman/Allocation, Deliveries, item collections and Goods Out.

Using a digital mailroom solution will provide visibility of incoming mail, and an audit trail of every item booked in, its journey, and a final signature to confirm delivery.  Numerous email alerts and reports are integral and configurable within the system.

OmniPost is a simple and efficient way to control internal mail tracking

The system is accurate and intuitive to use, mimicking existing manual post room system processes in a digital world. More than 80 companies in the UK use the OmniPost internal mail tracking system; all have improved accuracy and efficiency, these users firmly believe OmniPost is the perfect mail room tracking solution. You can read more about our clients’ experiences here. ExPD offers a comprehensive service including on-site consultancy, technical support, training, and maintenance.

ExPD is continuously updating its product offering to include the latest technology in barcode readers, printers, and mobile computers. Our experts will be pleased to provide advice and information about OmniPost and the hardware options, so the customer gets the perfect fit solution.

Please contact ExPD to learn more about OmniPost and ExPD.


mailroom tracking, post room system

EASY TO USE MOBILE APP

The OmniPost mobile app is available for both Android and Apple iOS. Offering a simple and effective handheld delivery tracking tool. Synchronise delivered consignments over WIFI, updating the Web Front End instantly.

internal mail tracking, mail room tracking

DELIVER RECEIVED MAIL

Items arrive at the mailroom, (by courier, post, staff, hand delivery, etc). The item is logged into the system (date and time stamped), the courier and service level is recorded, any special remarks noted (eg damaged box) etc.

internal track and trace, mailroom tracking

RECORD POST TRANSFERS

Not all items which arrive in the mailroom are ready to be delivered immediately to a recipient. By using the Transfer option, items can be scanned together with scanning (as configured) the transfer location, thereby recording the new location of the item(s).

post room system, internal mail tracking

PHOTOGRAPH DAMAGED POST

Identifying an item as damaged is an essential part of the post room system. If an item is received (from the courier or internal collection) in a damaged state, you can notify through Omnipost post room system. Do the mail room really want to refuse it?. Equally, do the post room want to accept it and then be liable for any potential damage?.




WHAT OUR CUSTOMERS THINK

“We have been delighted with both the system and service provided by ExPD. The system is easy to use and the efficiencies have been vastly improved since OmniPost was installed.”

UNIVERSITY OF BIRMINGHAM

“Following the installation and deployment of OmniPost, Net-a-Porter were using the system live the next day – the ease of use and its intuitiveness is most impressive.”

NET-A-PORTER

“We provide the FM service to some very high profile organisations. The need to track and trace receipt and delivery of mail is very important.  OmniPost has proved to be the perfect solution.”

JONES LANG LASALLE




A SIMPLE, POWERFUL PROCESS

Functionality is not compromised to obtain ease of use. The system is feature rich and extremely intuitive to use. Omnipost follows the same processes as a mailroom tracking system would use but without clipboards, pens, forms, etc.

All data pertaining to the incoming item is entered through the web interface.

Allocate recipient from list filtered by dept, tenant, faculty etc.

Unique barcode, damage photos, multiple items on same consignment.

Enter Sender, Courier, Service Level.

Automatic email notifies recipient of item arrival.

OmniPost, mail room tracking system


internal mail tracking, post room system, internal package tracking software

Mobile barcode scanners are used to record delivery of items to recipient.

Scan location barcode (desk, office, floor, person).

Scan items for delivery at location point.

Collect recipient name and signature with ‘Sign on Screen’.



Scanner updates web database with proof of delivery etc.

The status of items changes from outstanding to delivered

Proof of delivery report becomes available

internal package tracking software, internal mail tracking



OMNIPOST, CASE STUDIES

OmniPost Internal Mail Tracking Case Study: John Lewis

OmniPost Internal Mail Tracking Case Study: John Lewis

Background: John Lewis Plc is one of the UK’s leading retailers, and a hugely recognisable brand, with over 35 department …

OmniPost Internal Mail Tracking Case Study: Camden Borough Council

OmniPost Internal Mail Tracking Case Study: Camden Borough Council

Background: Camden Borough Council were one of the early adopters of OmniPost, installing the system in the summer of 2011. Immediately …

OmniPost Internal Mail Tracking Case Study: Stowe School

OmniPost Internal Mail Tracking Case Study: Stowe School

Background: Stowe School was founded in 1923 and opened with 99 pupils, by 1935 the school had 500 pupils. Stowe …

OmniPost Internal Mail Tracking Case Study: Fettes College

OmniPost Internal Mail Tracking Case Study: Fettes College

Background: Fettes College, founded in 1870 is one of the UK’s pre-eminent co-educational boarding schools. There are approximately 560 pupils …

OmniPost helping Accountancy firms deal with the daily deluge and movement of internal mail.

OmniPost helping Accountancy firms deal with the daily deluge and movement of internal mail.

Accountants have traditionally been highly dependent on paper and are becoming increasingly aware of the high costs of managing paper …

Universities Campus Student Mailroom Tracking Solutions

Universities Campus Student Mailroom Tracking Solutions

Go from a paper based mailroom to the latest digital enabled mailroom. Does your campus mailroom look like a bomb …

OmniPost Case Study – University of Leeds Mail and Parcel Tracking Solution

OmniPost Case Study – University of Leeds Mail and Parcel Tracking Solution

Background: The University of Leeds was founded in 1904. Its origins go back to 1831 as the Leeds School of …

OmniPost Case Study – University of Birmingham

OmniPost Case Study – University of Birmingham

The University of Birmingham had been using Pitney Bowes arrival system for the past few years. The contract was due …

OmniPost University Internal Mail Tracking App

OmniPost University Internal Mail Tracking App

Ease of use and access from anywhere are just two reasons why OmniPost University Internal Mail Tracking App is the perfect solution …




HARDWARE

Mobile Devices for Scanning Barcodes

Handheld UK Nautiz X9 Mobile Computer

Handheld UK Nautiz X9 Mobile Computer

New Nautiz X9 – rugged computer is a tough-as-nails Android PDA that can handle any environment a field worker might …

Datalogic DL-Axist, Rugged Mobile Computer

Datalogic DL-Axist, Rugged Mobile Computer

The DL-Axist™ PDA is a rugged full touch Enterprise Class PDA with Android™ technology and a brilliant 5 inch screen. …

Honeywell CT50 Rugged Mobile Computer

Honeywell CT50 Rugged Mobile Computer

Advanced enterprise-ready 4G/LTE mobile computer. It’s for scan-intensive workflows completed by your highly mobile frontline employees – people who require …




Post Room Barcode Scanners.

Datalogic Heron HD3100 Handheld Scanner

Datalogic Heron HD3100 Handheld Scanner

Corded linear imager offering an innovative and unique design with illuminating colours and custom sounds. Reads 1D barcodes codes at …

Datalogic Gryphon L GD4300 Handheld Scanner

Datalogic Gryphon L GD4300 Handheld Scanner

High performance laser scanner with top reliability and unique features. Ideal solution providing longer reading distances, snappy performance with a …

Honeywell Orbit 7120 Hands-free Scanner

Honeywell Orbit 7120 Hands-free Scanner

The Orbit 7120 scanner is innovative & affordable with an award-winning design that’s just the right fit for retail applications …

Honeywell 3800i Industrial Handheld Scanner

Honeywell 3800i Industrial Handheld Scanner

The 3800i let you scan at ranges up to 208 cm. Purpose built for demanding applications in warehouse, logistics & …

Datalogic Industrial Handheld Scanner

Datalogic Industrial Handheld Scanner

Tested to withstand extreme environmental conditions, maintaining consistent reading performance without degrading performance or reliability.