IT departments managing the distribution of equipment are facing new challenges. With more people working from home and flexible workspaces becoming the norm, issuing laptops to new starters, managing loan devices, and handling returns for repair is more difficult than ever.
The traditional handover process can be slow, inaccurate, and time-consuming for both IT teams and employees. Often, there is no clear audit trail showing when equipment was handed over or who last had it.
ExPD Smart Lockers create a modern, secure, and efficient process to manage high-value IT equipment. They streamline workflows, improve visibility, and help IT teams save time while keeping assets safe.
The Challenge: Manual IT Equipment Management
Traditional approaches to IT equipment distribution in large organizations can create unnecessary administration and delays. Some of the common challenges include:
- Chasing employees to collect or return items
- Equipment left unsecured on desks
- No clear record of who had what and when
- Lost time coordinating handovers across different teams or shifts
For organizations managing a large number of devices, these inefficiencies quickly add up to wasted time and money.
How ExPD Smart Lockers Help
ExPD Smart Lockers act as a secure, self-service solution for the pickup and drop-off of IT equipment. They integrate with existing asset management systems to ensure a seamless implementation.
Items are placed into the locker, and the intended recipient receives an email notification. When it’s time to collect, they simply scan a QR code, and the locker opens for them. Powered by Datalogic scanners, the process ensures speed, accuracy, and a reliable handover to the right person every time.
The process also enables flexible scheduling for both drop-offs and collections. Lockers are available 24/7, reducing wasted time and increasing convenience.
5 Benefits for IT and Facilities Teams
- Enhanced security: Each locker is individually locked and only accessible to the assigned user. Devices are no longer left unattended, and every handover is recorded.
- Full audit trail: Every action is logged, providing a reliable record of who placed items in the locker and who collected them. This supports internal accountability and external audits.
- Various locker sizes: Laptops, peripherals, phones, tablets, or cables can all be managed. Locker sizes are matched to items, avoiding wasted space.
- Contactless distribution: Devices can be loaded in advance and collected when convenient, ideal for onboarding remote or hybrid workers.
- Integration ready: Smart Lockers integrate with existing asset management systems for a smooth setup.
Custom Setups for Corporate Environments
ExPD Smart Lockers are fully configurable to suit your space. Each system is manufactured to order, fitting into small or awkward spaces as well as large open areas. Lockers can be painted in any color or vinyl wrapped to match corporate branding.
Make IT Equipment Management Work Smarter
Whether managing technology across one building or a global campus, ExPD Smart Lockers help reduce downtime, improve traceability, and simplify logistics.
If you would like to learn more about ExPD Smart Lockers, get in touch with us today.
