Mail Room Benefits
PDA on screen signature capture
Providing proof of delivery.
No signatory, no problem
Scan the location barcode to prove you were there, and/or take a photograph.
Full audit trail
Each unique item is tracked on its way; date and time stamping each movement.
Facility to take and add images (photos) to items on receipt, to protect you from accusation of damaging items.
Add documents/files to items
Example may be delivery invoice (saves looking for that bit of paper later).
No more phone calls chasing mail
When an Item arrives an email can be automatically sent to the recipient giving them the option to collect, or advising when it will be delivered.
History of every item
Saved in the database and can be reported on.
Access from anywhere
As a WEB application, you can access the system from anywhere, with no limitation to the functionality.
Say good bye to the clip board and reams of paper
No more wasted calls to Suppliers chasing delivery, you can be alerted as soon as something arrives at the mail room.
You are advised when an item arrives for you, with all pertinent details contained in personalised ‘configurable’ email.
If an item arrives damaged, you can check and see if it was acknowledged when received at the mail room – saves those tricky conversations!
Use the shippers consignment barcode as the unique tracking reference – it’s much easier to manage any queries.
No more disputes with the Post Room about the time a parcel arrived and the time it took to deliver to you.
Accurate record of when items arrive at the building, if you paid for a Before 10:00am and it arrived after, then why not claim your money back.
Monitor Post Room productivity and performance.
Personal Use Monitoring
Monitor use of post room for personal use (e.g. Amazon).
Complete Audit trial of all Internal Mail movements.
Cost savings through improved efficiency.
Eliminate internal delivery disputes